Checkin.coffeeSuite.coffee

Accommodation bookings without the complexity

Manage bookings, rooms and arrivals from one clear planner

Publish availability, receive direct bookings and control every stay from room assignment to check-out and housekeeping.

Start for freeView public demo

Free plan with 30 bookings per month, 2 units and 1 active rate.

Accommodation plannerRooms and stays
Availability validated
Mon 17Tue 18Wed 19Thu 20Fri 21
101Lucy · 2 nights
102Daniel · 2 nights
SuiteMartha · 3 nights
Apt.Arrives today
Direct bookingsOne public link to check and book.
Clear planningRooms in rows and days in columns.
Front desk readyArrivals, departures and in-house guests.
Coordinated cleaningEach unit status after check-out.

More reliable operations

Move beyond separate calendars and handwritten bookings

When availability, guests and stays are split across messages and spreadsheets, it becomes hard to know which room is free and what needs attention today.

Dates blocked in one place but open in another.Room assignments that are hard to follow.Arrivals and departures without an operational view.Units not confirmed as ready for the next guest.

The complete stay

From availability to the next cleaning task

Checkin.coffee brings together the essential work of a small property without forcing you to implement an all-in-one PMS.

Types and units

Configure rooms, apartments or beds with capacity and price.

Rates and rules

Set stay length, booking window, cancellation and active rates.

Direct booking

Share a public portal designed for mobile.

Visual planner

Create and move bookings while retaining assignments.

Guests

Organise the lead guest, companions and contact details.

Front desk and cleaning

Control statuses and flag units at check-out.

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What matters today

Front desk and housekeeping speak the same language

The daily dashboard separates arrivals, departures, in-house stays and units needing cleaning so the team knows what comes next.

  • Controlled status transitions.
  • Check-out triggers cleaning status.
  • Single or multi-unit bookings.
  • Pre-arrival reminders.
Today at the propertyTuesday, 18 August
ArrivalsWaiting to check in
4
DeparturesBefore 12:00
3
In houseCurrent stays
11
To cleanUnits pending
2

Getting started

From your first room to a complete stay

01

Configure the property

Create room or accommodation types, units and capacities.

02

Define rates and rules

Set prices, nights, booking window and cancellation.

03

Share the link

Guests check availability and book directly.

04

Manage the stay

Organise assignment, guests, check-in, check-out and cleaning.

For independent properties

Choose the problem you need to solve first

Accommodation management

Centralise units, bookings, guests and daily operations.

Explore solution

Direct bookings

Publish availability with no booking fee added by Checkin.coffee.

Explore solution

Room booking calendar

See occupancy, blocks and assignments in one view.

Explore solution

Guest check-in

Prepare arrivals, companions, departures and cleaning.

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Connected suite

Stay charges ready for Invoice.coffee

Checkin.coffee shares customers, bookings, charges and operations. Invoice.coffee handles invoice issue and numbering.

Discover Invoice.coffee

Start at no cost

Organise a small property on Free

The Free plan includes 30 arriving bookings per month, 2 units and 1 active rate.

Direct booking portalPlanner, front desk and guestsReports and exports
0 €per monthStart for freeCompare all plans

Frequently asked questions

What Checkin.coffee does —and what it does not

Clear answers about direct bookings, availability, payments, channels and invoicing.

Which properties is it for?

It is designed for small hotels, hostels, B&Bs, rural stays and apartments managing direct or internal bookings.

Is there a fee per direct booking?

Checkin.coffee adds no booking commission. Capacity depends on the monthly limit of your plan.

How are double assignments prevented?

Availability is revalidated inside the transaction before confirming a booking or date change.

Can one booking include several rooms?

Yes. A booking can contain one or more units and retain every assignment in the planner.

Can a guest change or cancel?

Yes. Their secure link allows date changes, policy-based cancellation and companion details.

Does it include a channel manager?

No. The current version does not synchronise with Booking.com, Airbnb or other OTAs.

Can it take online payments?

It has no online payment gateway. The booking retains amounts, deposit and charges for tracking.

Does it issue invoices?

Invoice.coffee issues and numbers invoices and can reuse shared customers and charges.

Accommodation management

Guides to organise bookings and stays

Practical content about direct bookings, availability, guests, front desk and housekeeping.

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Turn every booking into a well-organised stay

Create the property, publish availability and start managing arrivals on the Free plan.

Start for free