Verified direct bookingsA mobile five-step wizard with live availability and an email code.
Accommodation bookings without the complexity
Manage bookings, rooms and arrivals from one clear planner
Publish availability, receive direct bookings and control every stay from room assignment to check-out and housekeeping.
Free plan with 30 bookings per month, 2 units and 1 active rate.
Accommodation plannerRooms and stays
Mon 17Tue 18Wed 19Thu 20Fri 21
101Lucy · 2 nights
102Daniel · 2 nights
SuiteMartha · 3 nights
Apt.Arrives today
Clear planningRooms in rows and days in columns.
Front desk readyArrivals, departures and in-house guests.
Coordinated cleaningEach unit status after check-out.
More reliable operations
Move beyond separate calendars and handwritten bookings
When availability, guests and stays are split across messages and spreadsheets, it becomes hard to know which room is free and what needs attention today.
Dates blocked in one place but open in another.Room assignments that are hard to follow.Arrivals and departures without an operational view.Units not confirmed as ready for the next guest.
The complete stay
From availability to the next cleaning task
Checkin.coffee brings together the essential work of a small property without forcing you to implement an all-in-one PMS.
Types and units
Configure rooms, apartments or beds with capacity and price.
Rates and rules
Set stay length, booking window, cancellation and active rates.
Direct booking
Share a public portal designed for mobile.
Visual planner
Create and move bookings while retaining assignments.
Guests
Organise the lead guest, companions and contact details.
Front desk and cleaning
Control statuses and flag units at check-out.
What matters today
Front desk and housekeeping speak the same language
The daily dashboard separates arrivals, departures, in-house stays and units needing cleaning so the team knows what comes next.
- Controlled status transitions.
- Check-out triggers cleaning status.
- Single or multi-unit bookings.
- Pre-arrival reminders.
ArrivalsWaiting to check in
4DeparturesBefore 12:00
3In houseCurrent stays
11To cleanUnits pending
2Getting started
From your first room to a complete stay
Configure the property
Create room or accommodation types, units and capacities.
Define rates and rules
Set prices, nights, booking window and cancellation.
Share the link
Guests complete Stay, Accommodation, Rate, Your details and Confirmation.
Manage the stay
Organise assignment, guests, check-in, check-out and cleaning.
For independent properties
Choose the problem you need to solve first
Accommodation management
Centralise units, bookings, guests and daily operations.
Explore solutionDirect bookings
Publish availability with no booking fee added by Checkin.coffee.
Explore solutionRoom booking calendar
See occupancy, blocks and assignments in one view.
Explore solutionGuest check-in
Prepare arrivals, companions, departures and cleaning.
Explore solutionConnected suite
Stay charges ready for Invoice.coffee
Checkin.coffee shares customers, bookings, charges and operations. Invoice.coffee handles invoice issue and numbering.
Start at no cost
Organise a small property on Free
The Free plan includes 30 arriving bookings per month, 2 units and 1 active rate.
Direct booking portalPlanner, front desk and guestsReports and exports
0 €per monthStart for freeCompare all plans
Frequently asked questions
What Checkin.coffee does —and what it does not
Clear answers about direct bookings, availability, payments, channels and invoicing.
Which properties is it for?
It is designed for small hotels, hostels, B&Bs, rural stays and apartments managing direct or internal bookings.
Is there a fee per direct booking?
Checkin.coffee adds no booking commission. Capacity depends on the monthly limit of your plan.
How are double assignments prevented?
Availability is checked when dates are chosen, checked again before issuing the code and revalidated inside the final transaction.
Can one booking include several rooms?
Yes. A booking can contain one or more units and retain every assignment in the planner.
Can a guest change or cancel?
Yes. Their secure link allows date changes, policy-based cancellation and companion details.
Accommodation management
Guides to organise bookings and stays
Practical content about direct bookings, availability, guests, front desk and housekeeping.
A Simple Weekly Review of Room Availability, Rates and Upcoming Stays
A practical weekly routine for independent accommodation operators to review upcoming room availability, rates and guest stays together, and note what needs attention before busy periods.
How Small Hotels Can Run a Weekly Room Availability and Rate Review
A practical weekly routine for independent hotels and guesthouses to review upcoming stays, room availability, rates, guest details, payments and stay tasks before the next booking period.
How to Run a Weekly Room Turnover Review for a Small Accommodation Property
A practical weekly room turnover review helps small hotels, guesthouses and holiday rentals spot tight changeovers, booking changes and preparation priorities before busy days arrive.
Turn every booking into a well-organised stay
Create the property, publish availability and start managing arrivals on the Free plan.